What information should appear on your Quebec renovation submission?
- coraliefortin076
- Jun 12
- 6 min read
Updated: 3 hours ago
Renovating a house, cottage, or garage is a major project that requires careful planning and clear communication between you, the homeowner, and the contractor responsible for carrying out the work. A crucial step in this process is the quote, also known as an estimate, that you receive from a construction or renovation professional.
At Plan Maison Québec, we know how essential it is to thoroughly understand and analyze this quote, as it is much more than just an administrative document. It is the foundation upon which your entire project will rest.
Understanding the difference between a quote and an estimate
In the residential construction industry, the terms "bid" and "estimate" are often mistakenly used interchangeably. However, they refer to two very distinct stages. An estimate is a rough cost calculation, often provided quickly after an initial discussion or a brief site visit. It does not formally commit the contractor and instead serves as an initial budget guide.
In contrast, a bid is a formal and detailed offer made by the contractor after carefully analyzing the client's needs, taking the necessary measurements, and evaluating the overall work. It is often accompanied by a timeline and a fixed or semi-fixed price. By accepting this bid, you enter into a contractual agreement.
At Plan Maison Québec, we always recommend obtaining a complete and detailed quote before signing a contract to avoid any surprises during construction.
Essential information to include in a submission
1 ) Full contact details of the contractor and client
The first thing to check on a quote is the contractor's identity. All contact information must be included: legal company name, full address, telephone number, email address, and, most importantly, the Régie du bâtiment du Québec (RBQ) license number. This number confirms that the contractor is registered with the relevant authorities and meets legal requirements regarding skills and insurance. This is essential to ensure the legitimacy of the professional to whom you entrust your work.
The client's contact information must also be clearly stated, as well as the address of the building to be renovated. This allows the quote to be linked to a specific location and avoids any confusion if you own multiple properties.
At Plan Maison Québec, we always insist that these details be clear and up-to-date. This not only demonstrates the contractor's professionalism, but also makes it easy to trace the parties involved in case of misunderstandings.
2 ) Detailed description of the work to be carried out
A good quote leaves no room for interpretation. Each step of the work to be done must be described precisely. It's not enough to say "renovate the bathroom" or "renovate the kitchen": you must specify what will be done, how, with what materials, and under what conditions. For example: replacing the ceramic with 12x24-inch tiles, installing a quartz countertop, painting the walls with two coats of water-based latex, etc.
It's also important to detail the materials:
type
quality
brand
color
origin.
Furthermore, the expected quantities of each material must be stated to avoid any unexpected billing during the work.
At Plan Maison Québec, we've often seen projects slowed down or compromised due to a vague or incomplete description. That's why we encourage our clients to request a detailed quote that accurately reflects their expectations and the desired level of quality.
3 ) Work schedule: start, end and duration
Time is a key factor in any renovation project. It is therefore imperative that the quote clearly indicates the expected start date and completion date. This schedule must also include important interim milestones, such as delivery of materials, completion of structural work, inspections, etc.
A thorough quote can also include a penalty clause in the event of unjustified delays, or a mention of factors that could affect the schedule, such as weather conditions, delivery times, or unforeseen structural issues.
At Plan Maison Québec, we know how crucial adherence to the schedule is for families living in the home during renovations or who have other commitments to plan. A clear schedule allows for effective coordination among other stakeholders and reduces construction-related stress.
4 ) Total cost and payment terms
One of the most important elements of any quote is, of course, the price. This must reflect the entire scope of work to be completed, including materials, labor, travel expenses, and applicable taxes (GST and QST). This total cost must be presented transparently, with subtotals for each major expense category.
The payment terms must also be specified in the quote.
This includes the amount of the deposit requested, the due dates for progress payments (often linked to the progress of the work), and the final balance to be paid upon completion. It is best practice to never pay the full amount before the work is completed and approved.
At Plan Maison Québec, we encourage our clients to discuss these terms in detail with the contractor and to ensure that each amount is justified by the work actually completed.
5 ) Licenses, insurance and legal compliance
A reputable contractor should be able to provide you with proof of their RBQ license and a certificate of civil liability insurance. These documents guarantee that the work will be carried out professionally and that you are protected in the event of accidental damage or poor workmanship.
In addition to these protections, make sure the contractor is registered in the tax system and complies with current standards, such as those of the CNESST regarding construction site safety.
Plan Maison Québec never recommends working with an unlicensed contractor. While such a professional may offer lower prices, the legal and financial risk for the client is significantly higher.
6 ) Guarantees offered on work and materials
Another key piece of information to include in your quote is the contractor's warranty. In Quebec, the law requires a minimum one-year warranty on workmanship. However, some contractors offer extended warranties, demonstrating their confidence in the quality of their work.
The materials used should also be covered by manufacturer warranties. It's a good idea to ensure the contractor provides you with all the necessary documents to claim these warranties if necessary.
At Plan Maison Québec, we typically work with reliable partners who honor these warranties. This is part of our commitment to delivering sustainable, high-quality projects.
7 ) Additions and modifications: planning for the unexpected
Even with a well-written bid, changes can still occur during construction. A wall opening that reveals a damaged structure, a last-minute idea to improve the layout, or a change in materials: these are all situations that require a revision of the initial bid.
The bid must therefore include a clause explaining how these changes will be handled. Will there be an amendment form to sign? Will the price be revised based on an hourly rate? These details will help you avoid unpleasant surprises and maintain control over your budget.
Plan Maison Québec always recommends documenting these changes in writing and never authorizing verbal adjustments without proof. Administrative rigor is your best ally in managing a complex project.
The Importance of a Written Contract from Submission
Once the quote is accepted, it serves as the basis for the official contract between you and the contractor. This written contract includes all the elements described in the quote and makes them legally binding. It constitutes tangible proof of the agreement and can be used in the event of a dispute.
Never begin work without signing a contract based on a detailed quote. Even if you have a good relationship with the contractor, a written document protects both parties and allows for professional resolution of disagreements.
At Plan Maison Québec, we support our clients throughout every stage of the project, including reviewing quotes and contracts. Our expertise allows you to make informed choices with complete confidence.
Conclusion: Quebec renovation submission
A renovation project is a wonderful adventure, but also a significant challenge that requires planning, vigilance, and a healthy dose of common sense. A Quebec renovation submission is one of the most powerful tools at your disposal to ensure the success of this project. It must be detailed, clear, compliant with applicable laws, and accurately reflect what you expect from the professional you hire.
At Plan Maison Québec, we understand that each client has unique needs. Whether you're planning a complete home renovation, a cottage expansion, or a garage conversion, our team is here to help you get off to a good start. We assist you in designing custom plans and throughout the contractor selection process, ensuring your quote accurately reflects your vision.
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